PF & ESIC Compliance refers to the statutory obligations that businesses in India must follow under the Employees’ Provident Fund (EPF) Act and the Employees’ State Insurance (ESI) Act. These compliances ensure social security benefits for employees such as retirement savings, medical care, insurance, and financial security

Provident Fund (PF) Compliance

• Governing Law: Employees’ Provident Funds and Miscellaneous Provisions Act, 1952

• Applicability: Companies with 20 or more employees

• Employee Contribution: 12% of basic wages + DA

• Employer Contribution: 12% (8.33% to Pension Fund, 3.67% to EPF)

• Compliance Tasks:

  • PF registration of the company and employees

  • Monthly deposit of PF contributions by 15th of next month

  • Filing of Electronic Challan-cum-Return (ECR)

  • Annual PF returns (Form 3A, Form 6A)

  • Maintaining PF registers and records

ESIC Compliance

• Governing Law: Employees’ State Insurance Act, 1948

• Applicability: Companies with 10 or more employees (in some states, threshold is 20), with salary ≤ ₹21,000/month

• Employee Contribution: 0.75% of gross wages

• Employer Contribution: 3.25% of gross wages

• Compliance Tasks:

  • ESIC registration of company and eligible employees

  • Monthly deposit of contributions by 15th of next month

  • Filing half-yearly ESIC returns (Form 5)

  • Issuing ESIC cards to employees

  • Maintaining employee records for inspections

Key Compliance Deadlines

• PF & ESIC contribution payment: 15th of every month

• PF Annual Return: By 30th April

• ESIC Half-Yearly Returns: May 11 and November 11